Best Medical Spa Software 2026: 10 Platforms Compared (Pricing, Features, Reviews)

Medical spas need specialized software that handles both clinical documentation and business operations—from treatment notes and before/after photos to retail POS and injectable inventory tracking. After comparing 10 leading platforms, we found pricing ranges from $149-800/month with features varying significantly by specialty focus.

Quick Comparison Table

Software	Starting Price	Best For	POS	Inventory	Photos	Rating
ClinikEHR	$149/month	Modern integrated practices	✅	✅ Lot/Exp	✅ Excellent	⭐⭐⭐⭐⭐
AestheticsPro	$299/month	Established med spas	✅	✅ Lot/Exp	⚠️ Basic	⭐⭐⭐⭐
Nextech	$400/month	Large chains (10+ locations)	✅	✅ Advanced	✅ AI	⭐⭐⭐⭐
Zenoti	$300/month	Spa-first operations	✅	✅	⚠️ Limited	⭐⭐⭐⭐
Vagaro	$25/month	Budget-conscious startups	✅ Basic	❌	⚠️ Basic	⭐⭐⭐
Booker	$129/month	Spa + wellness centers	✅	⚠️ Basic	⚠️ Basic	⭐⭐⭐½
Meevo	$199/month	Salon + spa hybrids	✅	✅	⚠️ Basic	⭐⭐⭐½
Phorest	$149/month	Client retention focus	✅	✅	⚠️ Basic	⭐⭐⭐½
Mindbody	$129/month	Wellness + fitness hybrid	✅	⚠️ Basic	❌	⭐⭐⭐
SimplePractice	$29/month	Very basic needs only	❌	❌	⚠️ Basic	⭐⭐½

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What Makes Medical Spa Software Different?

Medical spas operate at the intersection of healthcare and luxury wellness, requiring software that balances:

Clinical Requirements:

• HIPAA-compliant medical documentation
• Treatment protocols and consent management
• Prescription tracking (Botox, fillers, medications)
• Medical history and contraindication screening
• Safety documentation and adverse event tracking

Aesthetic-Specific Features:

• Before/after photo management with visit context
• Body/face mapping for treatment planning
• Treatment outcome tracking
• Client satisfaction measurement

Business Operations:

• Point of sale (POS) for retail products and services
• Package and membership management
• Inventory tracking with lot/expiration dates (critical for injectables)
• Commission tracking for staff
• Marketing and client retention tools

Client Experience:

• Online booking and intake forms
• Secure client portal for photos and history
• Automated reminders and follow-ups
• Loyalty programs and promotions

For more context, see our comprehensive Top 5 EHR for Med Spa 2026 guide.

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1. ClinikEHR — Best Overall for Modern Med Spas

Pricing: $149-299/month per provider (all-inclusive)

Best For: Small to medium med spas (1-10 providers), practices wanting one integrated system, tech-forward practices

Key Features

• ✅ All-in-One Platform — Clinical, POS, photos, inventory in one system
• ✅ AI Clinical Notes — Generate treatment notes in seconds
• ✅ Photo Management — Unlimited secure before/after storage with visit context
• ✅ Integrated POS — Products, services, packages, memberships
• ✅ Inventory Tracking — Lot/expiration management for injectables
• ✅ Online Booking — Embeds directly on your website
• ✅ Client Portal — Secure access to photos, history, invoices
• ✅ E-Prescribing — DEA-compliant for medications
• ✅ Mobile-Friendly — Works on any device
• ✅ Transparent Pricing — No hidden fees or add-ons

Pros

• Modern, intuitive interface
• AI features save 5+ hours/week on documentation
• True all-in-one solution (no separate systems needed)
• Excellent customer support
• Free onboarding and training
• No long-term contracts
• Unlimited photo storage included

Cons

• Newer platform (less legacy integration)
• Not ideal for very large chains (20+ locations)
• Smaller template library than 20-year-old systems

Pricing Breakdown

• Starter ($149/mo): 1 provider, all core features
• Professional ($299/mo): Multi-provider, advanced features
• Enterprise: Custom pricing for large practices
• Includes: Unlimited photos, POS, inventory, booking, portal
• No extra fees: No per-transaction fees, no storage limits

Who Should Choose ClinikEHR?

• New med spas wanting modern technology
• Established practices frustrated with outdated systems
• Practices needing true integration (not separate systems)
• Tech-forward providers who value AI efficiency
• Multi-location med spas (up to 10 locations)

Start Free 30-Day Trial →

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2. AestheticsPro — Best for Established Med Spas

Pricing: $299-499/month per location

Best For: Established med spas with complex needs, multi-location practices, practices needing deep inventory management

Key Features

• ✅ Med spa-specific platform (15+ years in market)
• ✅ Robust inventory management with lot/expiration
• ✅ Strong reporting and analytics
• ✅ Membership and package tracking
• ✅ Marketing automation tools
• ✅ Multi-location support
• ✅ Staff commission tracking

Pros

• Designed specifically for med spas
• Deep inventory features
• Comprehensive reporting
• Established platform with long track record
• Good multi-location support
• Strong customer base

Cons

• Higher cost ($299-499/month)
• Interface feels dated
• Photo management less robust than competitors
• Some features require add-ons
• Steeper learning curve
• Implementation fees vary

Who Should Choose AestheticsPro?

• Established med spas with complex inventory needs
• Multi-location practices (3-10 locations)
• Practices with large product retail component
• Spas needing deep reporting and analytics

Learn More About AestheticsPro

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3. Nextech — Best for Large Med Spa Chains

Pricing: $400-800/month per provider (implementation: $5,000-15,000)

Best For: Large med spa chains (10+ locations), enterprise-level practices, organizations with dedicated IT staff

Key Features

• ✅ Enterprise-grade platform
• ✅ Extensive customization options
• ✅ Advanced analytics and reporting
• ✅ Photo management with AI analysis
• ✅ Integrated marketing suite
• ✅ Revenue cycle management
• ✅ API for custom integrations
• ✅ Multi-location support

Pros

• Comprehensive enterprise features
• Highly customizable
• Strong multi-location capabilities
• Advanced analytics
• Good for complex organizations
• Established in aesthetic market

Cons

• Very expensive ($400-800/month + implementation)
• Complex implementation (3-6 months)
• Steep learning curve
• Requires significant IT resources
• Overkill for small practices

Who Should Choose Nextech?

• Large med spa chains (10+ locations)
• Practices needing extensive customization
• Organizations with dedicated IT staff
• High-volume practices with complex needs

Learn More About Nextech

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4. Zenoti — Best for Spa-First Operations

Pricing: $300-500/month per location

Best For: Day spas adding medical services, practices prioritizing spa experience, multi-service wellness centers

Key Features

• ✅ Excellent for spa operations
• ✅ Strong online booking and client experience
• ✅ Robust marketing automation
• ✅ Membership and package management
• ✅ Multi-location support
• ✅ Mobile app for clients
• ✅ Inventory management

Pros

• Great for spa-first businesses
• Excellent client booking experience
• Strong marketing tools
• Good mobile app
• Multi-location support
• Comprehensive POS

Cons

• Medical features less comprehensive
• Photo management basic
• Can be expensive with add-ons
• Better for spa than pure med spa
• Some users report slow support
• Implementation can be lengthy

Who Should Choose Zenoti?

• Day spas adding medical services
• Practices prioritizing spa experience over medical
• Multi-service wellness centers
• Practices with strong retail component

Learn More About Zenoti

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5. Vagaro — Best Budget Option

Pricing: $25-80/month per location

Best For: Very small practices, startups on tight budget, mobile providers

Key Features

• ✅ Very affordable pricing
• ✅ Basic POS functionality
• ✅ Online booking
• ✅ Client management
• ✅ Appointment scheduling
• ✅ Basic marketing tools

Pros

• Extremely affordable ($25/month)
• Easy to use
• Good for basic needs
• No long-term contracts
• Mobile app included
• Quick setup

Cons

• No inventory management
• Basic photo storage only
• Limited medical features
• No lot/expiration tracking
• Basic reporting
• Not scalable for growing practices
• Limited customization

Who Should Choose Vagaro?

• Very small practices (1-2 providers)
• Mobile Botox/filler providers
• Startups on very tight budget
• Temporary solution while evaluating options

Learn More About Vagaro

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6. Booker — Best for Spa + Wellness Centers

Pricing: $129-299/month per location

Best For: Spa and wellness centers with some medical services, multi-service facilities

Key Features

• ✅ Spa and wellness focus
• ✅ Online booking
• ✅ POS system
• ✅ Basic inventory
• ✅ Marketing tools
• ✅ Client management

Pros

• Good for spa/wellness hybrid
• Reasonable pricing
• Decent feature set
• Multi-location support
• Good booking experience

Cons

• Medical features limited
• Photo management basic
• Inventory tracking basic (no lot/expiration)
• Better for spa than med spa
• Some features require add-ons

Who Should Choose Booker?

• Spa and wellness centers
• Practices with mix of spa and medical services
• Multi-service facilities

Learn More About Booker

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7. Meevo — Best for Salon + Spa Hybrids

Pricing: $199-399/month per location

Best For: Salons and spas adding medical services, beauty + wellness hybrids

Key Features

• ✅ Salon and spa focus
• ✅ POS system
• ✅ Inventory management
• ✅ Online booking
• ✅ Marketing tools
• ✅ Staff management

Pros

• Good for salon/spa businesses
• Comprehensive POS
• Inventory tracking included
• Multi-location support
• Good reporting

Cons

• Medical features very limited
• Photo management basic
• Better for salon/spa than med spa
• Interface dated
• Learning curve

Who Should Choose Meevo?

• Salons adding medical services
• Spa + beauty hybrids
• Practices with significant hair/nail services

Learn More About Meevo

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8. Phorest — Best for Client Retention Focus

Pricing: $149-299/month per location

Best For: Practices focused on client retention, loyalty programs, marketing automation

Key Features

• ✅ Strong marketing automation
• ✅ Client retention tools
• ✅ Loyalty programs
• ✅ Online booking
• ✅ POS system
• ✅ Basic inventory

Pros

• Excellent marketing features
• Strong client retention tools
• Good loyalty program features
• Reasonable pricing
• Good customer support

Cons

• Medical features limited
• Photo management basic
• Inventory tracking basic
• Better for spa than med spa
• Limited customization

Who Should Choose Phorest?

• Practices focused on client retention
• Spas with strong loyalty programs
• Marketing-focused businesses

Learn More About Phorest

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9. Mindbody — Best for Wellness + Fitness Hybrid

Pricing: $129-349/month per location

Best For: Wellness centers with fitness classes, yoga studios adding med spa services

Key Features

• ✅ Class scheduling
• ✅ Online booking
• ✅ POS system
• ✅ Client management
• ✅ Marketing tools
• ✅ Mobile app

Pros

• Great for fitness/wellness hybrid
• Strong class scheduling
• Good online booking
• Large user base
• Mobile app

Cons

• No medical features
• No photo management
• Basic inventory only
• Not designed for med spas
• Better for fitness/wellness

Who Should Choose Mindbody?

• Wellness centers with fitness classes
• Yoga studios adding spa services
• Fitness + wellness hybrids

Learn More About Mindbody

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10. SimplePractice — Very Basic Option (Not Recommended)

Pricing: $29-99/month per provider

Best For: Very basic documentation needs only (not recommended for most med spas)

Key Features

• ✅ Basic note templates
• ✅ Client management
• ✅ Online booking
• ✅ Telehealth
• ✅ Basic invoicing

Pros

• Very affordable
• Easy to use
• Quick setup
• Good for basic documentation

Cons

• ❌ No POS system
• ❌ No inventory management
• ❌ No package/membership tracking
• ❌ Basic photo storage only
• ❌ Not designed for med spas
• ❌ Not scalable

Who Should Choose SimplePractice?

• Mobile providers with minimal needs
• Temporary solution only
• Very basic documentation needs

Important: Most med spas quickly outgrow SimplePractice and need to migrate to proper med spa software.

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Feature Comparison Matrix

Feature	ClinikEHR	AestheticsPro	Nextech	Zenoti	Vagaro	Others
Medical Documentation	✅ Excellent	✅ Good	✅ Excellent	⚠️ Basic	⚠️ Basic	⚠️ Limited
Photo Management	✅ Unlimited	⚠️ Basic	✅ AI	⚠️ Limited	⚠️ Basic	⚠️ Basic
POS System	✅ Full	✅ Full	✅ Full	✅ Full	✅ Basic	✅ Varies
Inventory (Lot/Exp)	✅ Yes	✅ Yes	✅ Advanced	✅ Yes	❌ No	⚠️ Basic
Packages/Memberships	✅ Yes	✅ Yes	✅ Yes	✅ Yes	⚠️ Basic	✅ Varies
AI Features	✅ Strong	❌ No	⚠️ Some	❌ No	❌ No	❌ No
Online Booking	✅ Yes	✅ Yes	✅ Yes	✅ Excellent	✅ Yes	✅ Yes
Client Portal	✅ Yes	✅ Yes	✅ Yes	✅ Yes	✅ Basic	✅ Varies
E-Prescribing	✅ Yes	⚠️ Limited	✅ Yes	❌ No	❌ No	❌ No
Mobile App	✅ Yes	⚠️ Limited	✅ Yes	✅ Yes	✅ Yes	✅ Varies
Starting Price/Mo	$149	$299	$400	$300	$25	$29-349
Setup Time	1-2 weeks	2-4 weeks	3-6 months	4-8 weeks	1 week	1-4 weeks

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How to Choose the Right Medical Spa Software

Consider Your Practice Size

Solo or Small (1-3 providers):

• ClinikEHR — Best value with all features ($149/mo)
• Vagaro — If extremely budget-constrained ($25/mo, limited features)

Medium (4-10 providers):

• ClinikEHR — Scalable with transparent pricing
• AestheticsPro — If established and need deep features
• Zenoti — If spa experience is priority

Large Chain (10+ locations):

• Nextech — Enterprise features and customization
• AestheticsPro — Multi-location support
• ClinikEHR — For modern, streamlined operations

Consider Your Service Mix

Medical-First (Botox, fillers, lasers, prescriptions):

• ClinikEHR — Strong medical features with AI
• Nextech — Comprehensive medical capabilities
• AestheticsPro — Good medical documentation

Spa-First (Facials, massage + some medical):

• Zenoti — Excellent spa operations
• ClinikEHR — Balanced medical and wellness
• Booker — Spa and wellness focus

Retail-Heavy (Significant product sales):

• ClinikEHR — Integrated POS and inventory
• AestheticsPro — Strong inventory management
• Nextech — Comprehensive retail features

Consider Your Budget

Under $200/provider/month:

• ClinikEHR ($149-299) — Best value, all features
• Vagaro ($25-80) — Very limited features
• SimplePractice ($29-99) — Not recommended for med spas

$200-400/provider/month:

• AestheticsPro ($299-499)
• Zenoti ($300-500)
• Nextech ($400-800)

$400+/provider/month:

• Nextech — Enterprise pricing
• Custom enterprise solutions

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Critical Features to Verify During Trials

1. Photo Management Workflow

• Take before photos during consultation
• Link photos to specific treatment areas
• Take after photos at follow-up
• Compare before/after side-by-side
• Share securely with client via portal
• Verify HIPAA compliance

Red Flags:

• Photos not linked to visits
• No secure client sharing
• Limited storage or extra fees
• Difficult to organize

2. POS & Inventory Workflow

• Sell product and service together
• Apply package discount
• Process payment with multiple methods
• Verify inventory depletes automatically
• Check low stock alerts
• Run sales report

Red Flags:

• Separate systems for POS and clinical
• No automatic inventory depletion
• Can't track lot/expiration dates
• Limited reporting

3. Client Booking Workflow

• Client books online from website
• Completes intake forms before arrival
• Signs consent forms electronically
• Receives automated reminders
• Accesses portal for photos and history

Red Flags:

• Booking doesn't integrate with schedule
• Forms not mobile-friendly
• No automated reminders
• Portal difficult to use

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Common Mistakes to Avoid

Mistake 1: Choosing Separate Systems

Problem: Using one system for clinical, another for POS, another for photos Solution: Choose integrated platform like ClinikEHR

Mistake 2: Ignoring Photo Management

Problem: Photos scattered across devices and cloud storage Solution: Ensure EHR has robust, HIPAA-compliant photo management

Mistake 3: No Inventory Tracking

Problem: Can't track lot numbers for recalls, waste from expired products Solution: Choose system with lot/expiration tracking

Mistake 4: Hidden Fees

Problem: Low base price but expensive add-ons Solution: Get complete pricing (ClinikEHR is transparent)

Mistake 5: Not Testing Workflows

Problem: Buying based on feature list without testing Solution: Run complete patient journey during trial

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Pricing Comparison Summary

Software	Monthly Cost	Setup Fees	Hidden Fees	Total Year 1
ClinikEHR	$149-299	$0	None	$1,788-3,588
AestheticsPro	$299-499	Varies	Some add-ons	$3,588-5,988+
Nextech	$400-800	$5,000-15,000	Some add-ons	$9,800-24,600+
Zenoti	$300-500	Varies	Some add-ons	$3,600-6,000+
Vagaro	$25-80	$0	Transaction fees	$300-960+
Booker	$129-299	Varies	Some add-ons	$1,548-3,588+
Meevo	$199-399	Varies	Some add-ons	$2,388-4,788+
Phorest	$149-299	Varies	Some add-ons	$1,788-3,588+
Mindbody	$129-349	Varies	Transaction fees	$1,548-4,188+
SimplePractice	$29-99	$0	None	$348-1,188

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Frequently Asked Questions

What's the difference between medical spa software and regular spa software?

Medical spa software includes HIPAA-compliant clinical documentation, prescription tracking, medical-grade photo management, and inventory tracking with lot/expiration dates. Regular spa software lacks these critical medical features.

How much should I budget for medical spa software?

Expect $150-500/month per provider depending on features and practice size. ClinikEHR offers comprehensive features at $149-299/month. Factor in implementation costs (free with ClinikEHR, $5,000-15,000 with enterprise systems).

Do I need separate POS software?

No—integrated systems like ClinikEHR combine clinical documentation and POS in one platform. Separate systems create workflow inefficiencies and data silos.

Can I manage before/after photos securely?

Yes, but only with proper medical spa software. Photos must be HIPAA-compliant, linked to visits, organized by treatment area, and shareable via secure portal. ClinikEHR includes unlimited secure photo storage.

How do I track injectable inventory with lot numbers?

Choose software with inventory management that records lot numbers, expiration dates, and depletes automatically on use. This is critical for recalls and compliance. ClinikEHR includes this feature.

What about package and membership management?

Look for systems that track package balances, membership benefits, and recurring billing. ClinikEHR handles packages, memberships, and subscriptions in one platform.

How long does implementation take?

Simple systems like ClinikEHR: 1-2 weeks. Mid-range systems: 4-8 weeks. Enterprise systems like Nextech: 3-6 months. Choose based on your timeline and resources.

Can clients book appointments online?

Modern medical spa software includes online booking that embeds on your website. ClinikEHR's booking system integrates with intake forms, consent, and automated reminders.

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Related Reading on ClinikEHR

Med Spa Resources:

• Top 5 EHR for Med Spa 2026
• Med Spa Practice Management Software
• EHR for Med Spa
• Best Guide to Setting Up a Med Spa
• Med Spa Equipment List

Practice Setup:

• How Much Does It Cost to Start a Med Spa 2026
• Med Spa Franchise Opportunities Nigeria 2026

Software Comparisons:

• 15 Best Clinical Notes Software 2026
• Best EHR for Solo Practice 2026

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Conclusion: Choose Software That Grows With Your Practice

The right medical spa software should enhance both clinical excellence and client experience while streamlining business operations. For most med spas in 2026, ClinikEHR offers the best balance of features, ease of use, and value—all in one integrated platform.

Quick Decision Guide:

• Best Overall: ClinikEHR — Modern, integrated, AI-powered ($149-299/mo)
• Best for Established: AestheticsPro — Deep features ($299-499/mo)
• Best for Enterprise: Nextech — Comprehensive but expensive ($400-800/mo)
• Best for Spa-First: Zenoti — Strong spa operations ($300-500/mo)
• Budget Option: Vagaro — Very limited features ($25-80/mo)

Key Takeaways:

• ✅ Choose integrated systems (clinical + POS + photos)
• ✅ Photo management is non-negotiable
• ✅ Inventory tracking with lot/expiration is critical
• ✅ Client experience drives retention and referrals
• ✅ AI features save significant time
• ✅ Transparent pricing prevents surprises

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Ready to Elevate Your Med Spa?

ClinikEHR offers everything your medical spa needs in one integrated platform:

✅ All-in-One — Clinical, POS, photos, inventory ✅ AI Clinical Notes — Generate treatment notes instantly ✅ Unlimited Photos — Secure before/after management ✅ Full POS & Inventory — Products, packages, lot tracking ✅ Online Booking — Embeds on your website ✅ Client Portal — Secure access to photos and history ✅ Transparent Pricing — $149-299/month, all-inclusive ✅ Free Onboarding — We'll get you up and running

Start Your Free 30-Day Trial — No credit card required. Experience the difference of an integrated medical spa platform.

Questions? Contact our team — We specialize in aesthetic practices.

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Related Resources

• Top 5 EHR for Med Spa 2026 — Comprehensive comparison
• Med Spa Practice Management Software — Complete guide
• EHR for Med Spa — Feature deep dive
• Best Guide to Setting Up a Med Spa — Complete setup guide
• Med Spa Equipment List — Equipment guide

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Disclaimer: Medical spa regulations vary by state and country. Ensure your chosen software meets local compliance requirements for medical documentation, photo storage, and inventory tracking. This article provides general information for educational purposes.